FAQ

Q: What are the kinds of experiences for which I can apply for an APEX Fellowship?

A: APEX Fellowships provide funding and support for unpaid summer internships or vocational exploration programs.  The types of internships and programs we look to support are those that are an on-site immersive work experience in which students are given meaningful tasks, with opportunities to perform in a variety of capacities and with a variety of employees. While some tasks may be mundane, the majority should demand professional responsibility, integrating accomplishment with growth.  We look for host organizations that provide a supervisor to regularly monitor the student’s progress and give feedback. APEX Fellowships do not provide support for summer research, credit-bearing academic programs, or travel programs.

Q: Can I apply for an APEX Fellowship to do a virtual or distance internship?

A: APEX Fellowships are intended to support students while gaining professional experience in a shared workplace setting.  While not the preferred funded internship experience, the selection committee will consider virtual or distance internships that meet the criteria outlined above on a case-by-case basis.

Q: Can I apply for an APEX Fellowship if I find an internship that pays a salary or provides a stipend?

A: APEX Fellowships provide funding for unpaid internships or vocational exploration programs.  If you have secured an internship that provides  compensation that is less than what the Fellowships offer ($1900 for 6 weeks/220 hours or $2500 for 8 weeks/300 hours + up to $600 toward travel expenses) you may apply for funding to make up the difference.  As a recipient of APEX funds, you will be required to participate fully in all expectations of APEX Fellows.

Q: What if I find a great internship or vocational exploration program that is shorter than 6 weeks?  Can I still apply for an APEX Fellowship? 

A: No.  APEX Fellowships are awarded to summer experiences that are at least 6 weeks in duration and require at least 220 hours of activity related to the internship or vocational exploration program.  Shorter programs may be eligible for APEX mini grants.

Q:   How will I get the funds?

A:   You will receive your funds ($1900 or $2500 minus $250) as a grant prior to the end of spring semester.  The last $250 is awarded after you complete all your assignments and reports in the fall.  For travel expenses, you will be given those on a reimbursement basis.

Q:   What kind of financial reporting will I have to submit?

A:   For your grant, you will submit a brief per diem report.  Individual expenses (outside what is covered by the daily rate) higher than $75 will need to be documented with a receipt.  All travel expenses will need to be documented by receipt.  APEX staff will provide detailed information on this during pre-departure orientation. 

Q:   Do I have to pay taxes on the fellowship?

A:   Possibly.  This depends on how much you have earned in the tax reporting year.  You should consult your tax advisor for details. You are responsible for reporting the monies to the IRS.

Q:   Are there additional considerations for international students?

A:   If you do your Fellowship in the U.S.:

  • You must meet with Ms. Jill Munro in OISA to make sure you understand and comply with all regulations related to your visa.
  • You must have had full-time student status in the U.S. for a full academic year before you apply.  
  • If you have not worked in the U.S. before, you will need to apply for a Social Security Number.
  • The experience must be tied to your major (or one of your majors) and you must apply for Curricular Practical Training (CPT).
  • You could have as much as 30% withheld from your grant.  If you have specific questions about the amount of withholding, please confer with Ms. Kim Parr in Student Employment. 

If you do your Fellowship outside the U.S.:

  • Make sure your U.S. visa is valid upon return, otherwise, you must renew it before you return to the U.S.
  • Make sure you have at least 6 months remaining on your passport before you return to the U.S., otherwise, you must renew it beforehand.
  • You could have as much as 30% withheld from your grant.  If you have specific questions about the amount of withholding, please confer with Ms. Kim Parr in Student Employment.