Student Employment Information

(This document will be reviewed and updated, as appropriate, to reflect changes as they occur.)

I have left campus and have a campus job that was previously performed on campus but can be done remotely, may I continue that work if it still needs to be completed?

Yes. Students who have left campus and have ongoing campus jobs that can be done remotely, and who have supervisor approval to work remotely, may continue to do those jobs while off campus and will be compensated for hours worked.

If I have permission to remain on campus and have a campus job, may I continue that job?

Not necessarily. Due to the Executive Order of Ohio Governor Mike DeWine, only employees in essential jobs can continue to report to work. Students who remain on campus and have a campus job that is not deemed essential may not report to work. If a student employee’s job has been deemed essential (as communicated by their supervisor) or the student has made arrangements with their existing supervisor to perform their work remotely, they may continue to do that job and enter actual hours worked, so they will be compensated for those actual hours.

I am a domestic student and have a Non-Federal Work Study job and cannot continue working, will I still be paid?

No. If you are a domestic student who does not have Federal Work Study, you must be able to perform your job on campus or remotely in order to get paid. If you are still on campus, and looking for work, please email Student Employment at studentjobs@wooster.edu with your name and student ID, for other possible work opportunities on campus. While there are not a large number of jobs, right now, given the Stay at Home order, if we become aware of any potential jobs, on campus, we will try to fill them on a first-come/first-served basis, as long as the student meets the minimum qualifications for the position.

Will I still get paid for my scheduled hours if I am a student with a Federal Work Study job?

Yes, if you have not yet earned up to your maximum Federal Work Study Award Amount. According to guidance issued by the Department of Education, students who have been awarded Federal Work Study and have a current job, and have not earned more in YTD earnings than their FWS award, may continue to be paid for your scheduled work-study hours, even if you are not able to complete them due to leaving campus, as a result of the campus closure due to Coronavirus. In order to get paid, the FWS worker must continue to perform any tasks requested by your supervisor, if they can be performed remotely, and enter your normally scheduled hours into the online time entry system. If your normally scheduled hours are more than the hours you can work remotely, enter the higher hours, as long as your supervisor deems that you are performing your remote tasks, as directed, All hours must be authorized and approved by your supervisor. If you have already earned up to your maximum FWS award amount, you should not enter additional hours, or the hours will be removed by Payroll staff, before processing. If you are not sure if you have reached your maximum earnings, please email lkotewicz@wooster.edu or ewalker@wooster.edu.

How do I know if I have FWS as part of my financial aid offer?

You can view your financial aid offer through Financial Aid Self Service on ScotWeb. Click on “My Awards” to view your aid offer. Make sure you have adjusted the academic year drop down to the 19-20 year.

I work in the Community Service Program (which is funded by Federal Work Study.) Am I able to work remotely? How will I submit my hours?

Yes, but only if that option is available through your employer. Please contact your supervisor for approval prior to performing any work. Students who work in the Community Service Program have Federal Work Study funds. Students can continue to be paid for their scheduled work-study hours, even if they are not able to complete them due to leaving campus.

Community Work supervisors will be notified of these options by March 30, 2020.

If you have already earned up to your maximum FWS award amount, you should not enter additional hours, or the hours will be removed by Payroll staff, before processing. If you are not sure if you have reached your maximum earnings, please email lkotewicz@wooster.edu or ewalker@wooster.edu.

If you are eligible and scheduled for more hours under Community Work, follow the regular time approval process. Take a screen shot of your hours and email to your supervisor and payroll@wooster.edu. If your hours are approved, your supervisor must Reply All and mark as APPROVED.

See Community Service Program Guide to reporting hours

Will I still get paid for my scheduled work hours if I am an international student and I have a Campus Employment line as part of my financial aid award and have been working a campus job?

Yes, if you have not yet earned more than your Campus Employment Award Amount. The College believes that any international student with a Campus Employment Award in your financial Aid package should be treated consistently with a domestic student who has been awarded Federal Work Study. An international student who has Campus Employment, had a current job (immediately preceding the Coronavirus outbreak), and has not earned more in YTD earnings than your Campus Employment award, may continue to be paid for your scheduled hours, even if you are not able to complete them due to leaving campus, as a result of the campus closure due to Coronavirus. In order to get paid, you should check with your supervisor to determine if your job can continue to be done, remotely. If so, you should arrange to do those tasks. If you can only perform part of your tasks remotely, but would have worked more hours if you were here, on campus, you should work the hours you and your supervisor agree upon, but enter your normally scheduled hours into the online time entry system, which must then be authorized and approved by your supervisor. If you have already earned up to your maximum Campus Employment award amount, you should not enter additional hours, or the hours will be removed by Payroll staff, before processing. If you are not sure if you have reached your maximum earnings, please email lkotewicz@wooster.edu or ewalker@wooster.edu.

Can I get a job on campus if I am unable to go home?

Probably not, due to the Executive Order of Ohio Governor Mike DeWine, which states that only employees performing essential jobs can report to work after March 23, 2020. Because of this unusual situation, students who are on campus and already have a job performing an essential function (as communicated by their supervisor) may be able to continue to work at that job, however, we are not placing students who have not been trained in a particular job into essential positions, at this time, for the safety of all involved.

How many hours can a student work after Spring Break when virtual learning begins?

20 Hours. When virtual learning begins, the maximum number of hours a student can work is still 20 hours per week. In addition, a student may only work a total of 20 hours per week, no matter the number of jobs they work.

What if I did not have a job on campus before Spring Break and now there are no jobs for me at this time, but I have a financial crisis?

Please reach out to the Dean of Students Office at dos@wooster.edu for assistance with financial needs or other support during this very unusual time. We are here to help.