3-23: Update: Working During the Stay-at-Home Order

Dear Colleagues,

I hope this message finds you well. This unprecedented and challenging time requires all of our best, and I am so proud and grateful for all of the extraordinary work that you are doing.

As you know, Ohio will be under a stay-at-home order effective at 11:59 pm tonight. We have worked with supervisors and departments to ensure that the College’s essential operations will continue, while having as many employees at home as possible in order to slow the spread of the coronavirus. Many people are already working at home, and should continue to do so. We are committed to supporting our staff and faculty through this disruptive period.

Today, I am writing to share four important updates for the weeks ahead.

  1. Staff who have been working on-campus have been in conversation with their supervisors today about plans going forward, including whether or not to report to work and how necessary tasks in each area will be accomplished. If you have any questions, please contact your supervisor.
  2. On March 14 we issued an interim policy to support employees at this challenging time. We are now extending that policy through April 11. Staff who cannot work during this time period, either because of health or family needs, or because their department does not need a full staff at this time, will continue to be paid. Please see important details of this policy, below.
  3. Faculty and staff may come to campus for essential duties such as teaching, student support, health and safety and facilities maintenance if they cannot be done from home. However, please work off campus as much as possible. Staff should discuss with their supervisor whether it is essential to come to campus. Those who come to campus must follow social distancing and sanitation practices, and should check their temperature before leaving home. Please do not come in if you have a temperature or any symptoms of illness.
  4. Buildings will continue to be accessible via swipe-access only, and mail for offices will be held for pick up at the Post Office in Lowry.

Interim policy details

We are committed to supporting our staff and faculty through this disruptive period, and we want to be sure that there is flexibility and security for those who are unable to work their regular schedules over the next several weeks. We also want to be sure we are coordinating and moving forward the important work needed for our college and our students. Therefore, we are extending the following interim policy (initially issued on 3/14/2020) through April 11, 2020.

  • Staff who are working from home should continue be in touch with their supervisors about how best to achieve their goals and coordinate their efforts, in order to have the greatest positive impact.
  • Staff whose work cannot be done at home will continue to be paid for their regular hours, whether or not they are assigned to come in. Staff in this situation will be in regular contact with their supervisors, and may be called in based on evolving campus needs.
  • Staff who are unable to work due to family or health concerns may do so without their absences counting against existing leave benefits (such as sick days or vacation days). Employees in this situation must stay in touch with their managers and human resources about their circumstances and needs, and to review the days for which they need to be excused from work.
  • Faculty who are not able to work due to family, health or other concerns should be in touch with the Dean for Faculty Development and their department chair. They will assist in working out matters of class coverage and other issues.

Some of you have expressed concerns about what the coronavirus outbreak might mean for our staff size and staff compensation. The College remains open, and our critical work in teaching and learning continues. Our intention is to maintain continuous employment during this period, and to continue to provide the full range of services and support to students that we always do, albeit via different means and methods in some cases.

While we will be working in different ways, I have complete confidence we will continue to work together to fulfill our mission. My tremendous thanks to all of you.

Sincerely,
Sarah