Job Category:

Non-Exempt Full-Time, Staff

Job Description:

The College of Wooster is seeking an Assistant Director of Regional Programs.  This position engages constitutes (alumni & families) through regional programming and signature events.  Working with colleagues in Advancement, this individual will plan and execute creative programs that highlight strategic priorities, create social gatherings, and work with alumni and families to create unique experiences in each of our Tier 1 and 2 Regions.

Essential Duties and Responsibilities:

  • Regional Programming
  • Plan and execute approximately 15-18 regional programs/events annually.
  • Manage budget/expenses and processing payments for each event.
  • Answer incoming questions (external and internal), create event briefs for internal staff, including President Bolton, provide updated guest lists to volunteer hosts and internal staff.
  • Write copy, manage email invitations, create events and their registration pages in the Almabase events platform. In addition, request data for each event email/mailing from Advancement Services, as needed.
  • Work with the Assistant Director of Advancement Communications to coordinate all web and social media presence for various events, and direct mail as needed.
  • Conduct event surveys following each event and utilize data to improve the regional events program.
  • Recruit and manage Regional Ambassadors by completing volunteer recruitment meetings when traveling.
  • Plan and execute all details of I.S. Monday happy hours taking place in 20-30 cities annually.  Directly manage 20-25 alumni volunteer event hosts.
  • Assist in the staffing of events over the course of Black & Gold Weekend (Homecoming/Family Weekend) and Alumni Weekend (Reunion). In addition, work on various projects related to the execution of these two events.
  • Travel to various regions for alumni events and programs.
  • Manage the Scots Spirit Kits program for the Office of Alumni & Family Engagement
  • Serve as the point of contact for alumni who are interested in utilizing CareerNorth (a career coaching website).
  • Manage the Fighting Scots Career Connection platform by approving new advisors, tracking users, creating groups and posting relevant content, and overseeing the marketing of the platform.
  • Manage a portfolio of alumni to maintain engagement, connections, and encourage philanthropic participation throughout the year.
  • Extensive travel to areas with significant Wooster alumni populations, including, but not limited to: Cleveland, Columbus, Chicago, Denver, Minneapolis, New York City, Boston, Washington, DC, and San Francisco.



Bachelor’s degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Other Qualifications:

  • Excellent writing, editing and proofreading skills
  • Excellent customer service skills
  • Ability to manage multiple projects successfully to meet demanding deadlines while maintaining high quality.

Application Instructions:

For highest consideration please submit a resume, cover letter, and a list of 3 professional references which includes name, telephone number and email address.

Equal Employment Opportunity Statement

The College of Wooster does not discriminate on the basis of race, color, sex/gender, gender identity, gender expression, medical condition, political affiliation, religion, creed, ethnicity, national origin (including ancestry), citizenship status, disability, age, marital status, family responsibilities, sexual orientation, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by institutional policy, or by state, local, or federal law. All offers of employment are subject to verification of the legal right to work in the United States as required by federal law. The College of Wooster is committed by policy and practice to diversity, equity and inclusion. Read our nondiscrimination policy.