Funding FAQ's

Q: Who is eligible for Mini Grant funding?

A: All students in good standing are eligible for funding. APEX reserves the right to deny funding to students on Academic Probation or those who are not in good social and behavioral standing with The College of Wooster.

Q: When can I use Mini Grant funding?

A: Mini Grants are intended to provide opportunities for vocational or career exploration during the academic year. We schedule the application dates to allow students to plan for and take advantage of opportunities over the longer breaks (fall, winter, spring).  On occasion, some students have applied to do short experiences after spring semester ends.  For first year, sophomore and junior students this is acceptable, as long as the program is completed and expenses reported before the end of our fiscal year (June 30.) Seniors may apply for funds to be used up to time of graduation.

Q: How will I receive the funds I am awarded?

A: Mini Grant funds are distributed on a reimbursement basis. This means APEX pays you back for money you spend on doing the mini grant activity.You must bring itemized receipts, 3 - 4 photos, and your 500 word reflective report to Krista Martin in APEX to get repaid.

Q: What if I don't have the money to pay for the Mini Grant experience up front?

A: You can apply for an advance on your award. However, you will still be responsible for providing itemized receipts for the amount of your advanced monies. Any monies unaccounted for will be charged to your student account. See Krista Martin in APEX for details on how to do this.

Q: Will I be taxed on the Mini Grant award?

A: No. The award reimburses you for monies spent.

Q: What activities are excluded from receiving Mini Grant funding?

A: The intent of the Mini Grant funding is to enable students to explore new areas of vocational or career interest; therefore, Mini Grant funding is not available for requests such as:

  • paying you back for money you spent on completed experiences prior to applying for a Mini Grant.
  • funding activities or equipment for credit-bearing classes.
  • covering the cost of food or beverages, unless they are an essential part of the experiences. The Mini Grants committee could consider funding or partially funding inviting a subject expert to meet with students for coffee or a meal, or hosting an event to celebrate with community partners, to name a couple examples. Alcoholic beverages are never covered.
  • off-setting expenses related to post-graduate applications or interviews.
  • paying for Wooster-sponsored off-campus experiences in which the student does not have full autonomy over the itinerary, such as Off-Campus Studies, CityTreks, break programs, etc.
  • attending -
    • conferences for the primary purpose of presenting research in your major or minor.
    • conferences or paying for travel to conduct I.S. research (see Copeland funding for this).

Q: I'm confused about conference attendance. Am I ineligible for funding if I present on my research?

A: Not necessarily. As stated above, Mini Grants are not intended to fund conference participation for the primary purpose of presenting research; instead, the funds are intended to support exploration into new areas of vocational or career interest.. Therefore, if you attend a conference and present your research, but spend the bulk of your time exploring new areas of interest by doing such activities as meeting with professional or experts in the field, taking workshops on new topics, participating in field experiences, your proposal may be fundable. In the application, you will be asked to confirm which sessions you will be attending and with whom you intend to speak.

Q: The application asks me how I'm going to share my experience back on campus. Do I have to do that to get funding?

A: Since Mini Grant funding is limited, we intend it to impact as many students as possible. Sharing your experience on campus can be as simple as getting to speak in a relevant class or to an interested club or organization. Some students have put on events or performances after returning from their Mini Grant experience. There could be valid reasons why students might not be able to share their experience, and the Mini Grants committee will take those into consideration, however, preference is given to proposals which include this aspect.