Schedule an Event

Please refer to the Campus Guide for information on our current operating level.

When The College is operating at a level greenl, indoor gatherings of more than 10 students will be considered. A safety proposal must be submitted to Lowry Center & Student Activities for review when your event is scheduled, or attached to the event form in 25Live. Event spaces where indoor gatherings of 10 or more students will be considered are as follows: The Alley, The Governance Room, McGaw Chapel and all outdoor spaces. To check the availability of a space, please refer to 25Live.

The Office of Scheduling and Events provides program support, services, facilities, and amenities for students, faculty, staff, alumni, and guests. These services are designed to bolster activities that enhance campus life and enrich the campus community.

Scheduling Policies and Manual

Review these policies before scheduling events in 25Live.

Details about how to schedule an event can be found in the 25Live Campus Reservations Training Manual for instructions to successfully navigate 25Live.

25Live Campus Calendar

Please review the calendar of events to check and see what events are planned. Programming against other departments or organizations is strongly discouraged.

Required Forms


If your event includes watching a movie, please submit the Public Viewing Rights Form. Your event will not be approved without proper approval of this form.


All events where alcohol is present must be registered and approved.

Your reservation and event will not be approved without the proper approval of this form.

Outdoor Events

All events that are taking place outdoors require special permission from several departments. You must complete the Outdoor Request Form in conjunction with your request in 25Live and submit this form to the Scheduling and Events Office 14 days before your event.

Please direct inquiries to:

Darlene Piper, Scheduling and Events Coordinator
(330) 263-2544