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Job Description:

Location: Wooster, OH Category: Staff Posted On: Wed Jul 17 2024 Job Description:

Summary:

The Assistant Registrar preserves and records official academic and demographic information for students, ensuring data integrity, accuracy, and privacy. They ensure compliance with all federal, state, and college regulations and policies. Additionally, this role serves a liaison for the Office of Registrar to faculty, administrators, students, and other campus partners.

 

Essential Departmental Duties and Responsibilities:

  • Generates reports and analyzes data to ensure compliance with internal and external compliance regulations, supporting Academic Affairs, Assessment, and Enrollment management.
  • Develops and manages processes within the Ellucian Colleague system, providing support through coding, testing and correcting information.
  • Collaborates with Information Technology to meet the needs of Academic Affairs, Athletics, International Programs, Advising, Planning, and Experiential Learning (APEX), and Student Life, ensuring alignment with office policies and procedures. 
  • Maintains confidential student academic records, including grades, withdrawals, and leaves of absences.
  • Analyzes, creates, and maintains eligibility documents of students (registration, full-time status, and semesters attended).
  • Processes transfer student transcripts and transfer credit (AP, IB, CAPE, CCP, etc.).
  • Assists in developing, interpreting and accessing Registrar’s Office policies and procedures for Academic Affairs, faculty and other stakeholders. 
  • Conducts and evaluates degree audits to monitor student progress across junior, sophomore, and first-year levels.
  • Coordinates degree audit changes.
  • Assists with student registration and graduation processes.
  • Performs other duties as assigned.

Job Requirements:

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

Education and/or Experience:

  • Bachelor’s degree from four-year college or university is required, and at least one year of experience in a related area in higher education.
  • Significant experience with student information systems applications in the areas of registration, student records, and advising.

Candidates with more than three years of experience in a Registrar’s Office in higher education may be considered for appointment as Associate Registrar.

 

Knowledge Skills and Abilities:

Skills:

  • Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations.
  • Proficiency in writing reports, business correspondence, and completing detailed reports/forms using computer-generated spreadsheets.
  • Effective presentation skills to communicate information and respond to inquiries from students, parents and the public.  
  • Experience in analyzing and automating processes.
  • Strong problem-solving ability to solve practical problems with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Capability to put institutional policies into effect on a case-by-case basis.
  • Strong time-management and organizational skills to handle multiple tasks, meet deadlines and prioritize projects.
  • Adaptability to evolving technology.
  • Dedication to providing excellent customer service to diverse populations of students, faculty, and staff.
  • Excellent interpersonal skills with excellent written and verbal communication skills.

Knowledge: 

  • Ability to work with mathematical concepts such as probability and statistical inference.
  • Application of concepts such as fractions, percentages, ratios, and proportions to practical situations, i.e., grade point averages.
  • Proficiency in using standard office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for creating reports, presentations, and data analysis.
  • Strong data entry skills.

Abilities: 

  • Personal integrity and the ability to appropriately handle confidential and sensitive information.        
  • Proven ability to work effectively with people from different cultural backgrounds.

            

 Work Environment: 

  • The noise level in the work environment is usually quiet.
  • This is a primarily sedentary role.

 

Physical Demands: 

  • While performing the duties of this job, the staff member is regularly required to talk or hear.
  • The employee frequently is required to sit; stand, walk, or climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
  • The individual must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, and distance vision.

Additional Information:

The College of Wooster does not discriminate on the basis of race, color, sex/gender, gender identity, gender expression, medical condition, political affiliation, religion, creed, ethnicity, national origin (including ancestry), citizenship status, disability, age, marital status, family responsibilities, sexual orientation, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by institutional policy, or by state, local, or federal law. All offers of employment are subject to verification of the legal right to work in the United States as required by federal law. The College of Wooster is committed by policy and practice to diversity, equity and inclusion. For more information see our nondiscrimination policy.