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Job Description:

Location: Wooster, OH Category: Staff Job Type: Full-time Non-Exempt Posted On: Fri Jun 5 2026 Job Description:

SUMMARY: The Academic & Faculty Affairs Coordinator to the Provost to the Provost provides administrative and operational support for the Office of the Provost and coordinates faculty affairs processes across Academic Affairs. The position assists the Provost and manages confidential faculty tenure processes, supports strategic initiatives and institutional operations, coordinates major academic affairs projects and events, while serving as a contact for faculty, staff, students, and visitors in the Provost’s Office.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Coordinate tenure, promotion, reappointment, and faculty review processes, including organizing and managing review materials, soliciting external and student letters, scheduling meetings, and maintaining review timelines.
  • Maintain confidential faculty files and records.
  • Coordinate tenure-track, visiting, and part-time position requests and faculty searches
  • Issue faculty contracts and appointment letters in coordination with Human Resources and relevant academic administrators.
  • Draft correspondence related to department chair and endowed chair appointments, leaves, and other personnel matters.
  • Coordinate with Academic Budget and Data Analyst on start-up budgets or other budget considerations.
  • Work with Budget Analyst to produce faculty salary letters annually
  • Manage faculty leave processes, including research and study leave requests and related documentation.
  • Manage course evaluations

Provost Office Operations

  • Manage the Provost’s calendar, scheduling, and administrative workflow.
  • Coordinate meetings for Academic Affairs leadership, including agenda preparation, meeting logistics, and distribution of materials.
  • Coordinate office operations, records management, and administrative processes within Academic Affairs.
  • Maintain faculty office assignments and oversee other related logistics
  • Order office supplies and ensure maintenance of office equipment for Academic Affairs Office & Lilly House
  • Update and maintain Course Planning and Teaching Load documents
  • Oversee software subscriptions for the office, ensuring cost?effective use, timely renewals, and alignment with operational needs.

Strategic Projects and Responsibilities

  • Coordinate major Academic Affairs events, including faculty orientation, faculty workshops, recognition events, meetings, and other institutional programs.
  • Oversee the creation of digital newsletters, presentations, announcements for the Office as well as website design and updates
  • Prepare agendas and minutes for Faculty Meetings, Board committees, and other academic governance groups as assigned.
  • Prepare agenda and produce minutes for the Mission and Outcomes Committee of the Board of Trustees

Other duties as assigned

Job Requirements:

EDUCATION AND/OR EXPERIENCE:

  • Bachelor’s degree and at least five years’ experience in a related administrative position.

Knowledge Skills and Abilities:

Skills: 

  • Speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions.
  • Write clearly and informatively; edit work for spelling and grammar; vary writing style to meet needs; read and interpret written information
  • Follow instructions; respond to management direction; take responsibility for own actions; keep commitments; complete tasks on time or notify appropriate person with alternative plan.
  • Exhibit sound and accurate judgment; include appropriate people in decision-making process; make timely decisions.
  • Communicate changes and progress; complete projects on time and budget.
  • Apply insight and instincts to understand and respond to various situations.
  • Exhibit objectivity and openness to others’ views; give and welcome feedback; contribute to building a positive team spirit; support everyone’s efforts to succeed.
  • Focus on solving conflict; maintain confidentiality; listen to others without interrupting; keep emotions under control; remain open to others’ ideas and try new things.

Knowledge: 

  • Use time efficiently; set goals and objectives.
  • Must be able to use Microsoft Word and Excel software. Must have broad computer skills: word processing; database; spreadsheet; e-mail.
  • Identify and resolve problems in a timely manner; work well in group problem-solving situations; use reason even when dealing with emotional topics.
  • Approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments.
  • Strive continuously to build knowledge and skills, especially related to new computer and software technologies; share expertise with others.

Abilities: 

  • Treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethics; uphold College values.
  • Follow policies and procedures; complete administrative tasks correctly and on time

Additional Information:

The College of Wooster does not discriminate on the basis of race, color, sex/gender, gender identity, gender expression, medical condition, political affiliation, religion, creed, ethnicity, national origin (including ancestry), citizenship status, disability, age, marital status, family responsibilities, sexual orientation, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by institutional policy, or by state, local, or federal law. All offers of employment are subject to verification of the legal right to work in the United States as required by federal law. For more information see our nondiscrimination policy. For more information see our nondiscrimination policy.